Overview
The Secretary provides administrative and clerical support to the board, through the timely and accurate collection and sharing of information directly related to its activities. The Secretary ensures that the Board is well informed and that its activities are well documented for the use of Board members, the Governance Committee and relevant government bodies.
Responsibilities
- Serves on the Executive Committee.
- Keeps copies of the organization’s bylaws and the Board’s policy statements.
- Keeps lists of officers, Board Members, committees and General Membership.
- Notifies Board Members of meetings.
- Keeps record of Board attendance.
- Makes sure that there is a quorum at Board meetings.
- Keeps accurate Minutes of meetings.
- Records all motions and decisions of meetings
- Signs Board Minutes to attest to their accuracy.
- Records all corrections to Minutes.
- Distribute copies of Executive Committee Minutes and actions to Executive
- Signs official documents of the organization as required.
- Makes sure members are notified of Annual General Meetings.
- In the absence of the Chairperson and Vice-Chairperson, chairs Board meetings until the election of an alternate Chairperson.
Recommended Skillset or Skills You Would Learn
- A commitment of time
- Openness to learning
- Strong organization and detail-oriented skills
- An efficient and patient communicator
- Sound judgment and discreetness where appropriate
- Passion for the Community
- Positive Attitude
